SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

March 4, 2018 – rescheduled due to snow from February 25, 2018 @ 10:00am                                                                   

Board Members Present:  Amber Rooks, Tera Boonstra, Peggy Suryan, Colleen Barlow, Jeff Willard, Caretakers/Managers: Danny and Laurie

Excused: Melissa Hubbard, Ron Bradley, Shelly Lubahn, Diane Brown

Guests: Jim and Rose Arbogast, Barry Gardner, Jimmie Garner, Brian and Kathie Ricks, Joan Crane, Jennifer Hoople

Meeting called to order by Amber Rooks at 10:00am, with meeting being changed to March 4th – 4 board members missing, no quorum – so there will be no voting.

  1. Attendance: see above.
  2. Peggy read the minutes.   Not approved due to no quorum
  3. Financial report given by Amber.
  4. Financial information as of:   available in office                                                      
  5. Caretakers/Manager report:
    1. Danny goes back to the doctor next week, hoping to be released for full duty. He is feeling great! (Shared with Danny’s permission.)
    2. Cascade Towing removed vehicle from the camp ground that had been left by past managers.
    3. New washer dryer has been ordered for the resident house.
    4. Three contractors are interested in submitting bids for the bathroom remodel project.
    5. Clubhouse furnace has been fixed.
    6. Gulf cart should be fixed soon, appears to be a controller – Mike McCurdy is helping with this.
    7. Working with Bill Tayler at the Webster Forest Nursery for ordering the cedars to replace. Western Red Cedars are tolerant to the root problem that is infecting the park.
    8. Tree requests are done: 50 more have been marked, some will require a logger to come in, they are dead trees. All ribbons have been removed, current ribbons mean:

Pink: dead or dangerous – has to be removed

Yellow: requested by member to be removed – under consideration

Red/Yellow/Blue together: boundary markers (this is a tool for the managers)

White: Trees that will be topped and turned into wildlife trees, we would like to have two be acre in our park

PLEASE DO NOT REMOVE ANY RIBBONS

There is concern with dead trees that have girders around them, supporting tarps – if the members want to keep these trees, they need to be topped.

      6.  Guest Speaker: None            

      7.  Old Business:

  • Club house bathroom: waiting on bids from contractors. RFP is out – in the works.
  • Tool room conversion: Roof is done and everything is dry, on hold as Danny was healing. Will be looking for volunteer help as walls go up.
  • Game cameras: All the cameras that are installed are working. Thank you Barry Gardner for helping with that!
  • Pool Lighting: Conduit is here, looking at pulling wires on March 8th. The permit expires March 28th. Looking to have the work completed before then.

     8.  New Business:

  • Tarp structures: concern with structures, are they considered temporary or permanent. Members are asking about the structures. This will need further discussion.
  • Playground Equipment: We need to spend some of our entertainment fund, looking at purchasing playground equipment to replace the aging equipment in our park. Waiting on estimates. Looking towards commercial grade so that it will last.
  • Tree cables: will start sending letters out to members, indicating that cables need to come down.

      9.  Committee Reports:

  • Forest Management Committee: discussed research done on traditional profits/income on logging. On what the club could do with select logging. Dan is working on a letter to go out to members.

     10.  Good of the Club:

  • Did the property taxes go up for the club?
  • Is the plan to sell some of the wood that is stacked up?
  • Thank you Brenda for making new signs for the board members.
  • Water turn on? Will depend on weather, will try for end of March. 

Next Meeting: April 8th @ 10:00am in Clubhouse

Colleen made motion to adjourn, Tera seconded – motion carried.

Respectfully submitted:

Peggy Suryan

Tera Boonstra

 

Meeting cancelled due to weather.

SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

January 7, 2018 @ 10:00am                                                                   

Board Members Present:  Ron Bradley, Amber Rooks, Tera Boonstra, Peggy Suryan, Colleen Barlow, Shelly Lubahn, Jeff Willard, Diane Brown, Caretakers/Managers: Danny and Laurie

Excused: Melissa Hubbard

Guests: Dan and Megan Callaghan, Marty Brown, Jim Garner, Barry Gardner, Mike McCurdy, Sandra Gutierrez, Scott Holt, Ben Kelp, Jeff Branstrom, Joan Crane

Meeting called to order by Ron Bradley at 10:00am, reminder to sign in.

  1. Attendance: see above.
  2. Peggy read the minutes.  Motion by Jeff to accept the minutes as read, seconded by Amber. Motion Carried. 
  3. Financial report given by Diane, motion by Colleen to accept the Financial Report as read, seconded by Shelly.  Motion carried.
  4. Financial information as of:  available in the office 
  5. Caretakers/Manager report:
    • No report this week, Monday was off – Tuesday Danny was cutting a dead tree, the top was so rotten it broke off, caught Danny and broke his arm. He is home healing now, we all wish him well in healing. Unfortunately there are more of these trees to come down in the park.
    • Tim has taken 17 trees down; there are an additional 9 trees that Danny would like him to take out.
    • Report from December 26th – January1st was read by Colleen: We have FINISHED all our tree requests! To have finished all these by the end of the year was our goal. We worked very hard to accomplish this. The total was 78 and we also had many dead and dangerous trees taken out as well. Plus, don’t forget those that came down in October storms. We still have 8 trees that we need to take down that we would like to get approval to have the logger do. Will call and see what the cost would be for this. The dead and dying trees will be worked on throughout the next few months. These will be made into firewood and logs for repairs to the park. The clubhouse, swimming pool, office hours and security rounds are done daily. The addendum to the Forest Stewardship Plan will be ready for your review and/or additional input and approval at the board meeting January 7th. A copy will also be sent to the Forest Management Committee for review and/or additional input. After all the reviews and possible additions, a final Addendum will be submitted to our professor (at WSU) and DNR and will then be added to our current Forest Stewardship Plan. We have received two examples of computer printed signs for our park circles. Danny and I will bring them to the board meeting along with the few that we have made.
    • Besides tree requests, only dead trees are being taken down.
    • There are still some tree piles that will need to be dealt with – some logs will be used for replacement boarders.
    • Not requesting help at this time, will need some help getting the golf cart running. Mike M. is willing to take a look at it with Danny. Otherwise he has small projects he can take care of. Otherwise Danny will be on light duty as he heals.
    • There is still some wood available for firewood if people want to cut it, please contact the managers before cutting any – it is only wood in certain piles. 
  6. Guest Speaker: None            
  7. Old Business:
    • Club house bathroom: Amber presented Scope of Work (SOW)
        • Provide adequate wheelchair accessibility to main floor club house, wheelchair accessible bathroom, as well as available year round shower access (as clubhouse hours allow).
        • Reviewed – will put out for bids.
        • Goal is to have work complete before spring opening.
    • Tool room conversion: have bids, just received written warranty from last company. Want to check references before offering job. Jeff W. made a motion that we accept the Crystal Clean Roof Care bid, with reference checks, warranty and timeline bid, Colleen seconded. Motion carried.
    • Stewardship Class: completed. Shared info with Dan. Amber and Laurie have info to preorder pucks (trees for park), want to order 200.
    • Game cameras: tried one, going to set it at an agreed upon location – will be able to review photos. There will eventually be more cameras purchased and placed.
    • Tree requests: 9 left for the logger to do. Two that the logging committee will deal with.
    • Internet: hard wire from house to pool to push service out to assistant site, not to clubhouse.
  8. New Business:
    • Request for second camper on site, board will discuss at Executive Committee and get back to member.
    • Because of the accident, do we need to have the logger come in and do additional logging? Motion made by Jeff to have the remaining 9 trees requested, up to half of days work including dangerous and dead trees. Seconded by Colleen. Motion carried.
  9. Committee Reports:
    • Forest Management Committee: committee did a quick poll regarding feeling of comfort level of what is happening with the parks forest. So now, how do we share the knowledge learned by this committee with the rest of the members? Maybe a quarterly newsletter, be precise with what the steps will be. Take an educational approach and be communicating. Also want to have an informational meeting before the Spring Meeting and invite the DNR (Boyd), get member support for the plan.
    • Can we cut down trees, can we market those trees – do we have to pay taxes on those trees? We don’t want to change our tax status – there is a connection through the Forestry Class, who can help the Board understand what the ramifications are for doing things.
    • Should the Forestry Committee have a separate account for accountability?
    • The board asked the Committee to get a list of questions together, and then the board will get these to the Book Keeper, who can get consultation time with the CPA and answer those questions.
    • Colleen made a motion to support the Forest Management Committee to create and mail a newsletter to membership as described above with board approval. Seconded by Peggy. Motion carried.

10.  Good of the Club:

  • Member asked if members are being notified if a dead tree is being taken down on their site? Most are in green belts, so no. But, if it is in a site – the managers can try to make the calls.
  • There are trees down on the trail to Razer Park, on the state side. The state will deal with this.
  • Pool lighting: Jeff B. has concerns about pulling wires, he is not an electrician. He can pull wires, but he has concerns about being qualified to do some of the other work. Jeff Branstrom is willing to help with this –

 Next Meeting: February 25th @ 10:00am in Clubhouse

 Colleen made motion to adjourn, Tera seconded – motion carried.

 Respectfully submitted:

 Peggy Suryan

Tera Boonstra

 

SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

November 12, 2017 @ 10:00am                                                                   

Board Members Present:  Ron Bradley, Amber Rooks, Tera Boonstra, Peggy Suryan, Melissa Hubbard, Colleen Barlow, Shelly Lubahn, Caretakers/Managers: Danny and Laurie

Excused: Diane Brown. Jeff Willard

Guests: Dan and Megan Callaghan, Jeff Boonstra, Sandra Gutierrez, Scott Holt

1.  Meeting called to order by Ron Bradley at 10:05am, reminder to sign in. 

2.  Attendance: see above.

3.  Peggy read the minutes.  Motion by Amber to accept the minutes as read, seconded by Colleen. Motion Carried. 

4.  Financial report given by Ron, motion by Colleen to accept the Financial Report as read, seconded by Amber.  Motion carried.  Financial information as of:   11/10/17 - available in the office

5.  Caretakers/Manager report:

Met with three contractors regarding the garage roof, and received bids from two so far.

Winterized the golf cart.

Replaced the park mail box, had been hit by a trailer.

Split more firewood.

Continuing Forestry Class.

Working on picking up brush piles along roads.

Worked on paperwork for Forrest management Committee.

Interviewed camp helpers for next season.

6. Guest Speaker: None   

7.  Old Business:

Club house bathroom: Amber has redone the request for work, will be putting it out for bids.

Tool Room Conversion: Starting with roof, get the place dried out – statement of work is in place. The wall and door will be by Danny.

Water Shut Off: complete, it went well – everything is drained and bathrooms are closed. Did find some things to fix in the water system, won’t stop water turn on next year – just needs to be fixed. Board will be doing a walk through after the meeting.

Stewardship Class: a lot of information and a lot of homework. Currently learning about invasive species, it is in our plan to remove one that we have in our park. Other plants in the part we will need to get under control, ivy is an example. Boyd Norton from DNR is coming out on the 28th at 2:30 to review the park forest with our Managers. Discussion of having a class further South next year.

8.  New Business:

Storm related comp time: Danny and Laurie spent a couple days off working because of times, please let the board know the hours you worked to Ron and Amber in an email so that it is recorded.

Game Cameras: discussion to purchase game cameras for throughout the park for security. Danny and Laurie will work on how many are needed and report back to the board. The board will record where the cameras are placed along the boarders.

BBB Accreditation: Better Business Bureau has reached out to us – would like us to join. Is it in our best interest? Motion by Melissa to not entertain this request, seconded by Colleen. Motion carried.

9.  Committee Reports:

Forest Management Committee: Dan presented a hand out discussing what the committee has been working on so far.  

The recommendation is to this year cut trees submitted on tree requests that have been approved and any danger trees.

Not planning on a big cut this year, discussion for and against this. Is it safe to wait? Committee is looking at following the Forestry Plan, doing it in a rational/thoughtful way – it is going to take two to four years to do this. The plan is to keep moving forward.

10.  Good of the Club:

Danny brought up that he had been approached by members about having the General meetings at 1:00pm. While the board appreciates this, there are many other things that happen before the meeting – and the meeting is set in the by-laws.

Trees that Danny is not comfortable taking down, can he bring in a faller? Yes, the board is fine with that. This has been a standard for managers.

Playground Equipment: waiting for spring.

Internet: still not working, bought the cell phone for the Managers. Need it to keep the cameras on line. Looking at having two separate services … one for the house and one for the club house, not for members – only for managers and helpers.

Horse shoe pits: Danny would like to rebuild, needs 60 feet of pressure treated lumber. Get a cost for the board to approve.

11.  Next Meeting: January 7th @ 10:00am in Clubhouse

12.  Colleen made motion to adjourn, Tera seconded – motion carried.

Respectfully submitted:

Peggy Suryan

Tera Boonstra

 

SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

 

October 15, 2017 @ 10:00am                                                                   

 

Board Members Present:  Ron Bradley, Amber Rooks, Tera Boonstra, Peggy Suryan, Diane Brown, Melissa Hubbard

Excused: Jeff Willard, Shelly Lubahn, Colleen Barlow

 

Guests: Dan and Megan Callaghan, Jeff Boonstra, Marty Brown, Jim Garner, Scott and Sandy, Jim and Rose Arbogast, Donna Grinton, Robert

 

  1. Meeting called to order by Ron Bradley at 10:00am, reminder to sign in.
  2. Attendance: see above.
  3. Peggy read the minutes.  Motion by Amber to accept the minutes as read, seconded by Diane. Motion Carried. 
  4. Financial report given by Diane, motion by Amber to accept the Financial Report as read, seconded by Melissa.  Motion carried.
  5. Financial information available to members in the office.

 

  1. Caretakers/Manager report:
    1. Danny has been working on burn pile
    2. Tuesdays and Wednesday are Managers days off, so the clubhouse will be closed those days.
    3. Thursday is the Forestry Class, we do what we can before heading out.
    4. Friday was a wet day, worked on inside projects.
    5. Looking forward to the Halloween Party on the 21st.
    6. Will start winterizing the park after burning is done.
    7. Working on fencing, still trying to contact a fencing company.

 Guest Speaker: None        

  1. Old Business:
    1. Pool Lighting: waiting on volunteers, need it done before March – this is when the permit expires.
    2. Timbers on stair treads to clubhouse: work in process
    3. Club House Bathroom: SOW (statement of work) - received from member. Board will review.

New Business:

  1. Tool room conversion: concern with tools in pool house becoming corroded by the chemicals stored for pool use. Options would be to make a separate room in the pool room – or insulate and reinforce the bay where the golf cart is parked. It will also need a new roof. Danny will look into the cost of the second option.
  2. Water shut off: End of month, no firm date. Would like volunteers. Board will be doing checks to be sure it is done.
  3. Stewardship class: $165 per person – no cost for people to retake it. Very informative.

 Committee Reports:

  1. Logging Committee: Dan Callaghan
    1. New Name: Forest Management Committee
    2. Want it to be a positive/educational process – get people educated
    3. Explanation of the current plan on file
    4. Boundary Identification of the park, cleaning up our own house first.
    5. 78 tree removal request received, 58 by the deadline. The committee has and will continue to work with the managers to deal with these requests. Dan will identify the ones that he can’t deal with and get it to the board.
    6. Hiring an arborist – committee doesn’t really need to hire an arborist, what the committee really needs is a tree expert and to become educated.
    7. Multi-year project with communication and education along every step.
    8. Look at invasive species and girdling (cables).
  2. Halloween Party Committee: Ellie is heading the committee, meeting last Saturday. There will be games, trunk or treating, dinner (pizza, salads, punch), bingo. Starts at 5:00pm – thinking approximately 50 people. Hoping this can be an annual thing. October 21st

Good of the Club:

  1. Boundary Committee: do we need one?
  2. Signage for the park: will be a winter project. Stencill kit is gone, Amber will take a look.

 Next Meeting: November 12 @ 10:00am in Clubhouse

 Amber made motion to adjourn, Diane seconded – motion carried.

 

Respectfully submitted:

 

Peggy Suryan

Tera Boonstra