SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

June 25, 2017 @ 10:00am                                                                   

Board Members Present:  Ron Bradley, Amber Rooks, Tera Boonstra, Peggy Suryan, Diane Brown

Excused: Jeff Willard, Colleen Barlow, Tammy Roberts

Guests: Jim Arbogast, Megan and Dan Callaghan, Danny and Laurie Elmore

1.  Meeting called to order by Amber Rooks at 10:07am, reminder to sign in. 

2.  Attendance: see above.

3.  Peggy read the minutes.  Motion by Ron to accept the minutes as read, with one minor change, seconded by Diane. Motion Carried. 

4.  Financial report given by Diane, motion by Ron to accept the Financial Report as read, seconded by Peggy.  Motion carried.

Financial information as of:   6/24/17:  Available in office

5.  Caretakers/Manager report:

  1. A lot of training happening this month, a weekly report will start next month.
  2. Bathrooms are cleaned and opened, with the exception of bathroom 10 – which is being worked on. Urinal in bathroom 4 will be replaced.
  3. Clubhouse cleaned, mopped and vaccummed.
  4. Meadow mowed.
  5. Entrance gate power washed.
  6. Entrance area cleaned and weed eated.
  7. Aluminum cans collected, will be turned in.
  8. Dump day collected and house cleaned out – ¾ of a ton taken to the dump.
  9. Weeded and clipped garden area in front of office.
  10. Weeded and trimmed ferns at flag pole area.
  11. Removed and replaced toilet at pool house.
  12. Chainsaw/leaf blower maintenance by Woods Logging in Sedro Woolley.
  13. Cleaned garbage from side of clubhouse.
  14. Cleaned up C16 S6 – loggers mess.
  15. Worked on potholes, will need to repeat.
  16. Dealt with unattended fire and complaints.
  17. All doggy dump stations emptied.
  18. All brush piles in park (circles) picked up (except for big pile by bathroom 8, which will need tractor to help move logs to get to).
  19. Cleaned at fence line outside by Skagit River Woods sign.
  20. Dugout sewer line to find septic tank #10.
  21. Worked on locating septic tanks (bathrooms in park) to see if they need pumped. Found old septic tank at clubhouse, lid to tank is extremely dangerous and needs to be replaced.
  22. Clipped bushes off stairs to clubhouse.
  23. Replaced old sanitary napkin holders with new ones.
  24. Worked on pop machine – will be operational soon.
  25. Cleaned washing machines and sanitized laundry room.
  26. Spread gravel at front office and road to club house.
  27. Organized basement of resident house and removed old garbage.
  28. Picked up chemicals for pool.
  29. Washed and cleaned small work truck.
  30. Picked up toilet and other items needed for repairs and maintenance in park.

 6.  Old Business:

  1. Arbor Day: 5 volunteers to help plant the trees, plus a few members came to get trees for their sites. Ended up planting a nursery,
  2. Assistant Managers: had a gentleman call about doing maintenance, have not heard back from him.
  3. Pool Lighting: Jeff Boonstra will reach out to Danny to get a time scheduled to work on getting the wired pulled.
  4. Financial Audit: Tera spoke to one accounting person, asking about financial audit. For a non puplic park the size of SRW, one thought would be to have a committee meet with the book keeper to review the books, if there is a discrepancy or questions – then entertain paying for an audit.

 7.  New Business:

 

  1. Wood piles: can a notice be posted at bathrooms that woodpiles are available to members or to get with managers?
  2. Receipt from Tera for pins from Skagit Farms for box scrapper, Ron made motion to approve, seconded by Peggy. Motion carried.
  3. Propane heater in the clubhouse was not working correctly, thinking it was the regulator. The propane company was great to work with and said the house furnace looks good.
  4. The candy and pop machine have been unplugged for a while. Danny has been working on them. Hoping to have them restocked and running soon, get them running before purchasing anything
  5. Golf cart – what to do with the old one? The Browns are willing to take it away at no cost to the club, Tera put this in the form of a motion, Peggy seconded. Motion carried.
  6. Cameras – need recording of the pool area and club house. Laurie has a contact that can help with recommendations on this. Will bring this information to the next meeting.
  7. Cement stairs for clubhouse – deicing in the winter, must have sodium in it. In the winter, block stairs rather than de-ice them. Look at replacing the ones that have begun to deteriorate. Dan Callaghan has some of the steps that he is willing to donate, he can get them up here –
  8. Septic Repair: have some tanks that need to be pumped. Do we have a company that we recommend? Danny and Laurie will call Gateway to the ones that have to be pumped done, and then get recommendations on the other areas.
  9. Weeds: burnout is not working as well as hoped, may need to look at something else.
  10. Dump day: last two times have only had a few participants. May want to look into this in the future.
  11. Sites: borders, how to determine site borders? A couple board members will go out with Danny.

 

Committee Reports:

  1. By-law Committee: no representative, when will change request be mailed out?
  2. Fun Days Committee: no representative
  3. Logging Committee: sent a request for recommendations in hiring an arborist

 

Next Meeting: July 9th – 10:00am in Clubhouse

 

 

 

SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

 

March 5, 2017 @ 10:00am                                                                   

 

Board Members Present:  Ron Bradley, Jim Arbogast, Amber Rooks, Tera Boonstra, Peggy Suryan, Colleen Barlow, Jeff Willard, Diane Brown, Tammy Roberts; Caretakers: Anthony and Mandy Hale; Assistant Managers: Matt and Sarah Castello

 

Guests:  Laura Naegle, Bill and Jacque Josh, Jeff Boonstra, Martin Brown, Jesse and Laurie Farrens, Scott Holt, Sandra Gutierrez

 

  1. Meeting called to order by Amber Rooks at 10:03am
  2. Attendance: see above.
  3. Peggy read the minutes.  Motion by Colleen to accept the minutes as read, seconded by Jim. Motion Carried. 
  4. Financial report given by Diane, motion by Colleen to accept the Financial Report as read, seconded by Ron.  Motion carried. 
  5. Financial information as of:   3/4/17  - Available in the Office.            
  6. Caretakers/Manager report:
    1. Logging – working with DNR to work on which trees are end of life trees and which ones have root rot issues. Permit was approved, 2 days later logger started – working hard to get the trees out. Loggers are making sure that if a tree can stay up it does.  Had to move a few campers to be sure they were safe, will be moved back after logging.  Almost done with phase 2 logging, then will go into phase 1 to remove some trees that are dead.  Looking at being done within the week.  Concern with having so many branches, may need to burn in phases.
    2. Concerned that there may be more than one type of root rot to deal with in the park.  DNR was meeting with Anthony while today’s meeting was going on.  Concentrating on dead trees this year, not removing live trees.
    3. Working on training new volunteer campers, going well.
    4. Finishing up the wood from last year. All wood that was from contests has been delivered.
    5. Will need to discuss security before next year – have caught people stealing, left things in the woods when caught. It is items being left out and some sheds have been broken into. Working with a member who has security back ground, will be walking the fence and come up with recommendations.  Increased driving around the park at different times. 

Question from Jeff Willard, have we been in contact with the Park Rangers at Razer State Park – encouraged this. 

 

  1. Old Business:
    1. Club House 1st floor bathroom – convert to handicapped accessible: waiting on two other bids. Will take a vote by general membership to approve.
    2. Logging Update: covered in manager’s report
    3. Budget committee: Book keeper is working on getting the numbers.
    4. Update on bi-laws: everything is typed up, will be meeting as a committee and then meet with the board in preparation for presenting to the General Membership Meeting.

 

  1. Guest Speaker:
    1. DNR visitors, Dan Omdahl and Boyd Norton.  Dan’s history is working with a lot of state parks, in keeping their forests safe.  Skagit River Woods currently has 3 types of root rot, safety is an issue with campers who camp in an area with lots of root rot.  Many factors contribute to the root rot spreading … the hot dry weather of the last couple of summers, compressed soil, very dense forest (crowding).  Dan’s expectation is that we would have even more trees dying and/or falling over because of the root diseases, there is nothing left to hold the tree up.  A healthy looking  tree is often not a good indicator of the root health.
    2. There is also evidence of bark beetles in the park. As douglas fir trees continue to have root issues, it is more difficult for the tree to protect itself against the beetles.   Would help the forest to have some thinning done.  The managers and board will continue to work with DNR to protect Skagit River Woods.  The question was asked, what do you recommend for the park.  Dan stated, “if this was a state park, it would be shut down”.  He also said it sounds like our park is taking the right steps to help protect the forest, we are going slow – we should look at speeding up the removal of dead trees.  Although the DNR has helped us this year – the park will need to hire an outside arborist moving forward.  Being a Forrest Steward does give us a visit once a year for help. 
    3. The park may need to look at having a Tree Committee to have some consistent forest stewardship, Ron Monroe is a Forrest Manager – lives at Crystal Lake. 
    4. Question was asked about looking for grants to help offset the cost of some of this, as private land owners and the size of our park makes it so that we don’t qualify for most.
    5. Bottom line, remove the trees that are dead aggressively, plant trees that are immune to this fungus.
    6. Our biggest issue will be communication with everyone, getting everyone on board that these steps need to be taken to protect the future of our park.

 

  1. New Business:
    1. Fun Days: Jacque shared that there are lots of past volunteers, doing a bbq again with a potluck. Have some good ideas brewing, games and activities – kid prizes are available.  Looking for other raffle prizes.  Fun days will take place the first weekend in August.  Looking for donation of firewood from the camp.
    2. Club cameras – will be discussed with managers and come up with a plan.

 

  1. Good of the club:
    1. Think about adding honey bees –

 

  1. Committee Report: none
  2. Next meeting will be Sunday, April 9 at 10:00am.
  3. Colleen made a motion to end the meeting, Jim seconded. Motion carried.

 

Peggy Suryan

Secretary

Tera Boonstra

Co-secretary

SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

February 5, 2017 @ 10:00am                                                                   

Board Members Present:  Ron Bradley, Jim Arbogast, Amber Rooks, Tera Boonstra, Peggy Suryan, Colleen Barlow, Jeff Willard, Diane Brown, Tammy Roberts; Caretakers: Anthony and Mandy Hale

Excused:

Guests:  Laura Naegle, Wayne Naegle, Sandra Gutierrez, Scott Holt, Lyle Davis, Rich Arnone,

1.  Meeting called to order by Amber Rooks at 10:05am.

2.  Attendance: see above.

3.  Peggy read the minutes.  Motion by Colleen to accept the minutes as read, seconded by Jim. Motion Carried. 

4.  Financial report given by Diane, motion by Ron to accept the Financial Report as read, seconded by Colleen.  Motion carried.

5.  Financial information as of:   available in the office

6.  Caretakers/Manager report:

     a.  Logging – DNR was not even sure if we needed a permit. We have submitted the application. February 15 – March 3 is the dates for closing the park for logging. Could take up to 30 days to be approved, but thinking less. Post cards went out, will be in contact with a couple of campers about moving their trailers or cables. Contracted loggers will repair any damage they cause to the road. There will be a lot of branches, want to look at a renting a wood chipper.

     b.  Getting ready for spring. Repairing and staining picnic tables.

     c.  Rewriting pool maintenance, will be a tool to help with training. Will be a couple of repairs to be made after the risk of freezing is done.

     d.  Several tours in the past week for prospective campers.

     e.  General maintenance and repair.

     f.  While park is closed Anthony will work on making some repairs to the road.

     g.  Fire Marshal inspection will be soon.

     h.  Fence repair, don’t have the tools needed. Will be reaching out to fence company for an estimate. 

     i.  Introduced Matt and Sarah, second set of volunteer campers. Will have one set of volunteers open pool in the morning, second set will do closing. May to September, Matt and Sarah would like to come in early – to be set up. Current contract ends the end of February, board will meet and let them know. Each set of volunteers will work 20 hours a week.

     j.  Road work, looking at doing some of the work in the summer

7.  Old Business:

     a.  Club House 1st floor bathroom – convert to handicapped accessible: waiting on two other bids. Will take a vote by general membership to approve.

     b.  Logging Update: covered in managers report

     c.  Budget committee: Book keeper is working on getting the numbers.

     d.  Fire hoses: still available. Not enough for every circle, need to look at what is needed. Mandy will work at creating a list of which circles need a hose.

     e.  Update on bi-laws: working on getting them typed up.

8.  Guest Speaker: 

9.  New Business:

     a.  Road work: looking at maybe having a company come in, but is prohibitive with cost.

 10.  Good of the club:

11.  Committee Report: none

12.  Next meeting will be Sunday, March 5th at 10:00am.

13.  Colleen made a motion to end the meeting, Jim seconded. Motion carried.

 

Peggy Suryan

Secretary

Tera Boonstra

Co-secretary

SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

 

January 8, 2017 @ 10:00am                                                                   

Board Members Present:  Ron Bradley, Jim Arbogast, Amber Rooks, Tera Boonstra, Peggy Suryan, Colleen Barlow; Caretakers: Anthony and Mandy Hale

 Excused: Jeff Willard, Tammy Roberts, Diane Brown

 Guests:  Barry Gardner, Jeff Boonstra, Megan Callaghan, Laura Naegle

 Meeting called to order by Amber Rooks at 10:01am

    1. Attendance: see above.
    2. Peggy read the minutes.  Motion by Colleen with one change, which Tera will make. Seconded by Ron. Motion Carried. 
    3. Financial report given by Colleen, motion by Ron to accept the Financial Report as read, seconded by Jim.  Motion carried. 
  • Financial information as of:   Available in the office
  1. Caretakers/Manager report:
    1. Basic caretaking, dealing with snow. Taking care of the pool. Basic office duties. Branches coming down, cleaning up as happens. Handful of campers, mostly day visits.
    2. Second set of work campers are still on for the summer, in communication with both sets.
    3. Weeds, working on spreadable weeds and ivy. Will follow DNR and Skagit Counties plan to deal with this.
    4. Chimney is birds, not bats. Chimney is structurally sound, will cap off. Estimate in and approved, less than $300.
    5. Prepared and presented plans for next years projects.
    6. Store update, money is separate. Mandy has an inventory, very small profit – again, more of a convenience for campers.
  2. Old Business:
    1. Logging Update: working with DNR on what is best for the park. Unable to come up until March, but we would like to have logging done before then. DNR will come and give an update at the meeting. There are a lot of dead trees in the park that need to come down, and some at end of life trees. Will be taking the recommendations of DNR and the wishes of campers into consideration. Would like to stop the trend of having to pay to have trees removed. Logger was out 2 weeks ago, would agree to basically take everything out that needs to be in exchange for having the marketable trees. Getting additional bids. Some concern with root rot, different solutions for different areas of the park. Also, cables need to come off trees – ASAP! Managers are working on tree requests.
    2. Web site: concern with not having an expert to help if anything goes wrong.
  3. Guest Speaker: None
  1. New Business:
    1. Update from Bi-laws Committee: in process, need to type up and presented to membership.
    2. Budget: need to get a committee together.
    3. Road Equipment Plan: will discuss after logging done, don’t want to work on the road and have it damaged by logging.
    4. Derelict sites: board received emails, letters will be sent to members referencing the bi-laws.
  2. Good of the club:
    1. Web site – are you interested in helping, do you have the skills? Please contact a board member.
  3. Committee Report: none
  4. Next meeting will be Sunday, February 5th at 10:00am.
  5. Colleen made a motion to end the meeting, Jim seconded. Motion carried.

 

Peggy Suryan

Secretary

Tera Boonstra

Co-secretary

SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

 

November 13, 2016 @ 10:00am                                                                   

 

Board Members Present:  Ron Bradley, Tammy Roberts, Jim Arbogast, Amber Rooks, Tera Boonstra, Jeff Willard, Dianne Brown, Peggy Suryan, Colleen Barlow; Caretakers: Anthony and Mandy Hale

 

Guests:  Steve Barry, Lyle Davis, Jacqueline Josh, Rich Armone

 

    1. Meeting called to order by Amber Rooks at 10:06am
    2. Attendance: see above.
    3. Peggy read the minutes.  Motion by Ron to accept the minutes with a couple of corrections that Peggy will make. Seconded by Rose. Motion Carried. 
    4. Financial report given by Dianne, motion by Ron to accept the Financial Report as read, seconded by Rose.  Motion carried.
    5.  
  • Financial information as of:   Available in Office

 

  1. Caretakers/Manager report:
    1. Pool is closed and winterized.
    2. Water shut off, we worked out a system to turn off the water in an order that we can detect leaks. Found one that was only visible by watching the meter as water was shut. Repairs to be made before water turn on in the spring; C33, C27, C16.
    3. Bathrooms: all paper goods removed, shower curtains removed and washed, locked for the season.
    4. Still in process of finishing winterization. Next week we will be cleaning off and storing picnic tables.
    5. Completed derelict trailer report. Emailed details and photos to the board for review.
    6. Storm clean up. Several large branches cleaned up from inside and outside gates.
    7. Dump Day: was able to remove a lot of rubbish that the club had stored behind buildings.
    8. Completed Forestry class, DNR site visit is scheduled for December 18, 2016. All class materials are available in the office. In contact with local NRCS office and have received the application, there are three application due dates a year.
    9. Prepared and received burn permit and burned over 18 hours.
    10. Anthony and Tim Hart (logger) started process of going through park and cataloging trees that need to be removed. Phases 1 is completed and will work on phase 2 after DNR visit. Tree removal requests are being worked on in unison. All campers that submitted a tree removal form will be contact upon
    11.  
  2. Old Business:
    1. Pool Lighting: no update – will move to hold
    2. Web site: concern with
    3. Walkie Talkies: going to keep what we have for now.
    4. Club House flooring and furniture: no activity – will move to hold
    5. Club House 1st floor bathroom – convert to handicapped accessible. Have had one contractor come out, have not received bid yet. Request to include changing table in the bathroom that would be the family bathroom. Include the concrete pour for access to the first floor.
    6. Bat issue in Club House: Tammy’s girl scouts have 10 bat houses complete, will complete 10 more next week and figure out a time to install them. Currently the bats are not in the chimney.   Will need to clean out the chimney, will need to rent/borrow a lift to be able to access the roof and check the chimney. Managers will call chimney sweep and have them check the chimney.
    7. Club House Flooring: no update – move to hold.
    8.  
  3. Guest Speaker: 
  1. New Business:
    1. Update from Bi-laws Committee: completed reviewing the bi-laws, looking at wording, identifying wording, additions and changes and then will share with the board and then add to the spring meeting agenda.
    2. Budget: Amber contacted Sylvia she is working on getting some numbers, should be able to discuss at the next meeting. Members are interested in seeing what is being spent and where.
    3. Water shut off: addressed by mangers.
    4. Temporary Covers in camp site: what is temporary, what is permanent? Discussion around tarp covered enclosures vs metal roofs. Motion made by Jeff that metal roofed carports be disallowed, continue with the practice of temporary tarped carports are allowed.   Seconded by Jim. Motion carried. Managers will notify member who is requesting information.
    5. Borrowing of SRW equipment for offsite: i.e. borrowing the PA system for off-site use.   If we do this, it has to be available to everyone. Discussion – determined that no, will not be doing this.
    6. Posting of sites for sale on SRW Facebook pages: question was asked if this was possible. Ron made a motion that we redirect people to the web site, seconded by Jeff. Motion carried.
    7. Store in Office: Member brought up earlier concern regarding sales tax, Sylvia felt that we were alright because we already paid the sales tax. Mostly selling to children, candy items. Was not meant to be a money maker, was more of a convenience. Is it being documented, what we bought - who bought it? Receipts are available, but not in a ledger yet. There are costs associated with running a store, is it worth it? Being cautious due to past risk of our tax status being changed. Need to find out our tax status, Jackie will look into what the threshold would be and bring it to next meeting.
    8. DNR Forestry Update: Mandy, Anthony and Amber took the class. Learned a lot of information, class will be offered again in September in Sedro Woolley. Concerns with some of our trees and how we are logging. Working on applications to help with matching funds for our logging. DNR will be here on the 18th, will be good to have a local contact.
    9. Road Equipment Plan: will discuss after we have a plan for the road.
    10. Derelict sites: board received emails, letters will be sent to members referencing the bi-laws.
  2. Good of the club:
    1. Tractor bucket – instead of purchasing a new one look into having it repaired.   Diane has a brother who is a welder and he could take a look at it.  
    2. Firehoses for the circles, the hoses are at Ambers house and the boxes are a winter project. Add to next agenda.
    3. Bathrooms on the back side of the pool house, can they be open for use? There is no insulation, so can’t leave open.
    4. Open house for new members was well attended. Would be great to post annual meetings on the bathrooms.
  3. Committee Report: none
  4. Next meeting will be Sunday, January 8th at 10:00am.
  5. Ron made a motion to end the meeting, Colleen seconded. Motion carried.

 

Peggy Suryan

Secretary

Tera Boonstra

Co-secretary