SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

November 12, 2017 @ 10:00am                                                                   

Board Members Present:  Ron Bradley, Amber Rooks, Tera Boonstra, Peggy Suryan, Melissa Hubbard, Colleen Barlow, Shelly Lubahn, Caretakers/Managers: Danny and Laurie

Excused: Diane Brown. Jeff Willard

Guests: Dan and Megan Callaghan, Jeff Boonstra, Sandra Gutierrez, Scott Holt

1.  Meeting called to order by Ron Bradley at 10:05am, reminder to sign in. 

2.  Attendance: see above.

3.  Peggy read the minutes.  Motion by Amber to accept the minutes as read, seconded by Colleen. Motion Carried. 

4.  Financial report given by Ron, motion by Colleen to accept the Financial Report as read, seconded by Amber.  Motion carried.  Financial information as of:   11/10/17 - available in the office

5.  Caretakers/Manager report:

Met with three contractors regarding the garage roof, and received bids from two so far.

Winterized the golf cart.

Replaced the park mail box, had been hit by a trailer.

Split more firewood.

Continuing Forestry Class.

Working on picking up brush piles along roads.

Worked on paperwork for Forrest management Committee.

Interviewed camp helpers for next season.

6. Guest Speaker: None   

7.  Old Business:

Club house bathroom: Amber has redone the request for work, will be putting it out for bids.

Tool Room Conversion: Starting with roof, get the place dried out – statement of work is in place. The wall and door will be by Danny.

Water Shut Off: complete, it went well – everything is drained and bathrooms are closed. Did find some things to fix in the water system, won’t stop water turn on next year – just needs to be fixed. Board will be doing a walk through after the meeting.

Stewardship Class: a lot of information and a lot of homework. Currently learning about invasive species, it is in our plan to remove one that we have in our park. Other plants in the part we will need to get under control, ivy is an example. Boyd Norton from DNR is coming out on the 28th at 2:30 to review the park forest with our Managers. Discussion of having a class further South next year.

8.  New Business:

Storm related comp time: Danny and Laurie spent a couple days off working because of times, please let the board know the hours you worked to Ron and Amber in an email so that it is recorded.

Game Cameras: discussion to purchase game cameras for throughout the park for security. Danny and Laurie will work on how many are needed and report back to the board. The board will record where the cameras are placed along the boarders.

BBB Accreditation: Better Business Bureau has reached out to us – would like us to join. Is it in our best interest? Motion by Melissa to not entertain this request, seconded by Colleen. Motion carried.

9.  Committee Reports:

Forest Management Committee: Dan presented a hand out discussing what the committee has been working on so far.  

The recommendation is to this year cut trees submitted on tree requests that have been approved and any danger trees.

Not planning on a big cut this year, discussion for and against this. Is it safe to wait? Committee is looking at following the Forestry Plan, doing it in a rational/thoughtful way – it is going to take two to four years to do this. The plan is to keep moving forward.

10.  Good of the Club:

Danny brought up that he had been approached by members about having the General meetings at 1:00pm. While the board appreciates this, there are many other things that happen before the meeting – and the meeting is set in the by-laws.

Trees that Danny is not comfortable taking down, can he bring in a faller? Yes, the board is fine with that. This has been a standard for managers.

Playground Equipment: waiting for spring.

Internet: still not working, bought the cell phone for the Managers. Need it to keep the cameras on line. Looking at having two separate services … one for the house and one for the club house, not for members – only for managers and helpers.

Horse shoe pits: Danny would like to rebuild, needs 60 feet of pressure treated lumber. Get a cost for the board to approve.

11.  Next Meeting: January 7th @ 10:00am in Clubhouse

12.  Colleen made motion to adjourn, Tera seconded – motion carried.

Respectfully submitted:

Peggy Suryan

Tera Boonstra

 

SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

 

October 15, 2017 @ 10:00am                                                                   

 

Board Members Present:  Ron Bradley, Amber Rooks, Tera Boonstra, Peggy Suryan, Diane Brown, Melissa Hubbard

Excused: Jeff Willard, Shelly Lubahn, Colleen Barlow

 

Guests: Dan and Megan Callaghan, Jeff Boonstra, Marty Brown, Jim Garner, Scott and Sandy, Jim and Rose Arbogast, Donna Grinton, Robert

 

  1. Meeting called to order by Ron Bradley at 10:00am, reminder to sign in.
  2. Attendance: see above.
  3. Peggy read the minutes.  Motion by Amber to accept the minutes as read, seconded by Diane. Motion Carried. 
  4. Financial report given by Diane, motion by Amber to accept the Financial Report as read, seconded by Melissa.  Motion carried.
  5. Financial information available to members in the office.

 

  1. Caretakers/Manager report:
    1. Danny has been working on burn pile
    2. Tuesdays and Wednesday are Managers days off, so the clubhouse will be closed those days.
    3. Thursday is the Forestry Class, we do what we can before heading out.
    4. Friday was a wet day, worked on inside projects.
    5. Looking forward to the Halloween Party on the 21st.
    6. Will start winterizing the park after burning is done.
    7. Working on fencing, still trying to contact a fencing company.

 Guest Speaker: None        

  1. Old Business:
    1. Pool Lighting: waiting on volunteers, need it done before March – this is when the permit expires.
    2. Timbers on stair treads to clubhouse: work in process
    3. Club House Bathroom: SOW (statement of work) - received from member. Board will review.

New Business:

  1. Tool room conversion: concern with tools in pool house becoming corroded by the chemicals stored for pool use. Options would be to make a separate room in the pool room – or insulate and reinforce the bay where the golf cart is parked. It will also need a new roof. Danny will look into the cost of the second option.
  2. Water shut off: End of month, no firm date. Would like volunteers. Board will be doing checks to be sure it is done.
  3. Stewardship class: $165 per person – no cost for people to retake it. Very informative.

 Committee Reports:

  1. Logging Committee: Dan Callaghan
    1. New Name: Forest Management Committee
    2. Want it to be a positive/educational process – get people educated
    3. Explanation of the current plan on file
    4. Boundary Identification of the park, cleaning up our own house first.
    5. 78 tree removal request received, 58 by the deadline. The committee has and will continue to work with the managers to deal with these requests. Dan will identify the ones that he can’t deal with and get it to the board.
    6. Hiring an arborist – committee doesn’t really need to hire an arborist, what the committee really needs is a tree expert and to become educated.
    7. Multi-year project with communication and education along every step.
    8. Look at invasive species and girdling (cables).
  2. Halloween Party Committee: Ellie is heading the committee, meeting last Saturday. There will be games, trunk or treating, dinner (pizza, salads, punch), bingo. Starts at 5:00pm – thinking approximately 50 people. Hoping this can be an annual thing. October 21st

Good of the Club:

  1. Boundary Committee: do we need one?
  2. Signage for the park: will be a winter project. Stencill kit is gone, Amber will take a look.

 Next Meeting: November 12 @ 10:00am in Clubhouse

 Amber made motion to adjourn, Diane seconded – motion carried.

 

Respectfully submitted:

 

Peggy Suryan

Tera Boonstra

 

  • SKAGIT RIVER WOODSSKAGIT RIVER WOODSREGULAR BOARD MEETING    

    Excused:  Colleen Barlow, Tera Boonstra and Jeff Willard

    Guests:  Marty Brown, Roy Berry and Jim Arbogast

    Amber called the meeting to order at 10:00 am.  Attendance was recorded.

    Welcome and introduction of Shelly Lubahn the newest member of the board.

    The minutes of the previous meeting was read by Peggy.  On motion of Ron and seconded by Dianne to accept the minutes as read.  Motion passed.

    The financial report as prepared by the club accountant was read by the treasurer, Dianne.  Information is available for members in the office.

    Caretaker/Manager:  pool doing great, working on weeds and overgrown branches on the roadways, cutting and splitting wood for Fun Days, cleaned out garage, Vangerrguard came out and replaced the regulator.

    Old Business: 

    Discussion on the radios in the park.  A new communication system is needed. 

    Need to post the need for new assistants for next year. 

    Four septic tanks were pumped, #8 needs to be pumped.

    Caretakers need to take the class for the septic inspection.

    Cameras for security in the park are needed.

    On motion of Ron and seconded by Dianne to spend up to $1,000 for camera equipment

    Committee Reports:

    The by-law committee is not ready to proceed with changes.  This will have to wait till the spring meeting.

    Fun Days was well attended with good positive reactions.

    Logging committee is in need of a chairperson.  The discussion was take the undergrowth first, then get the small dead trees out and then proceed with the root rot.  Hemlock and firs are the main ones for root rot.

    Good of the Club:

    Ron Berry spoke about the parking lot has been changed and is now more efficient. 

    There is a need for more parking throughout the park….and he has noticed lots of building going on…..his question was do they all go thru the managers?  Danny responded he is watching and checking on each project.

    The next meeting will be SATURDAY, September 2 at 10:00 in the lodge with the General Membership meeting at 1:00 on this day.

    On motion of Ron and seconded by Shelly to adjourn.

    Peggy Suryan, Secretary      
      

 

SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

 

July 9, 2017 @ 10:00am                                                                   

 

Board Members Present:  Ron Bradley, Amber Rooks, Tera Boonstra, Peggy Suryan, Jeff Willard, Tammy Roberts

 

Excused: Diane Brown, Colleen Barlow

 

Guests: Jim Arbogast, Jeff Boonstra, Sara Willard

 

  1. Meeting called to order by Amber Rooks at 10:01am, reminder to sign in.
  2. Attendance: see above.
  3. Peggy read the minutes.  Motion by Ron to accept the minutes as read, with one minor change, seconded by Jeff. Motion Carried. 
  4. Financial report given by Amber, motion by Jeff to accept the Financial Report as read, seconded by Jeff.  Motion carried.
  5. Financial information is available to members in the office. 

Motion by to Ron accept the financials as read, seconded by Jeff – motion carried.

6.  Caretakers/Manager report:

a.  Bathroom 10, dug out pip to find septic and lid.

b.  Johnny’s Septic pumped the pool house, clubhouse and bathroom 10. Willing to help with getting the park on a schedule to have the septics in the park pumped and maintained on a scheduled. Jeff mentioned looking into applying for a grant with Skagit County for inspection of our septics/risers.

c.  Signs throughout the park have been worked on and put back up – some will need serious work, this will be a winter project.

d.  Giving tours and selling lots.

e.  Refrigerator in the clubhouse kitchen quit, cleaned the one in the back storeroom and switched it to the kitchen. Will recycle dead refrigerator and freezer when possible.

f.  Staining picnic tables and will place them around the park. Danny has repaired many water leaks around the park

g.  Modified burn ban,

h.  Burn pile by bathroom 7, taped off – not for compost.

i.  Pop machine is running, but not keeping pop cold – working on a solution.

j.  Old flagpole is down and new one is up by the house.

k.  Electrical problem in the clubhouse restroom is being worked on.

l.  Power washed the lounge chairs in the pool area.

            

7.  Old Business:

a.  Assistant Managers: late in the season to be hiring assistant managers, have an hourly employee who will be here on Wednesday, Thursdays to help with cleaning and having the pool open.   Need to start advertising for next season.

b.  Pool Lighting: light posts need to go up, need lights, need a plan before the wires can be pulled. Jeff Boonstra and Michael Rooks are willing to help – but there needs to be a plan on what is going to happen.   A meeting needs to be scheduled to figure out what needs to take place.

c.  Cameras: Laurie spoke with Ackerman Electronics, they will come up to do a walk through and provide options and estimates.

d.  Septic Repair: covered in Manager’s Report.

e.  Cement Stairs: Danny and Laurie working with Dan Callaghan

 

8.  New Business:

a.  Pool Times:   discussion about pool hours, pool is open 7 days a week again. If membership wants to change special swims they can be addressed at General Meetings.

b.  Wedding at the Park July 22nd: plan to get guests to the meadow is a flat bed with hay, have people park at club house, drive to the meadow.

c.  Sent email to logging committee requesting help finding an arborist for the logging committee, no response. Need to get moving on this. Tera will reach out to Bill Josh.

d.  Logging Damage Reports: Emails sent to members who turned in forms.  

e.  Store: Are we interested in keeping the store open for the convenience of members? Willing to keep it as it is.

f.  Pool shark: Amber picked up from Northwest Hot Springs, self-contained. Works well with our pool.

g.  Furnace in Clubhouse: pilot lights went out again; the company will be out again to look at it.

 

9.  Good of the Club:

a.  Man door at the main gate is not latching well, Danny will look into this.

b.  Sign at the gate, use radio in the booth to the left of the box speaker – the booth is to the right.

c.  Radios: add emergency radio at the pool. Motion by Jeff to add a radio at the pool house, seconded by Ron. Motion carried. Laurie will research this and purchasing four replacements.

d.  AED: worth looking into after cameras are installed, may be grant money available.

e.  Maple Trees in Meadow: losing giant branches, concerned with people being under it.

f.  Derelict Trailer List: have the list, will be updating and proceeding.

g.  Abandoned car: managers will have car towed.

10.  Committee Reports:

a.  By-law Committee: no representative, when will change request be mailed out?

b.  Fun Days Committee: no representative

c.  Logging Committee: sent a request for recommendations in hiring an arborist

 

11.  Next Meeting: August 6th – 10:00am in Clubhouse

 

Respectfully submitted:

 

Peggy Suryan

Tera Boonstra

 

SKAGIT RIVER WOODS

BOARD OF DIRECTORS

Regular Board Meeting

June 25, 2017 @ 10:00am                                                                   

Board Members Present:  Ron Bradley, Amber Rooks, Tera Boonstra, Peggy Suryan, Diane Brown

Excused: Jeff Willard, Colleen Barlow, Tammy Roberts

Guests: Jim Arbogast, Megan and Dan Callaghan, Danny and Laurie Elmore

1.  Meeting called to order by Amber Rooks at 10:07am, reminder to sign in. 

2.  Attendance: see above.

3.  Peggy read the minutes.  Motion by Ron to accept the minutes as read, with one minor change, seconded by Diane. Motion Carried. 

4.  Financial report given by Diane, motion by Ron to accept the Financial Report as read, seconded by Peggy.  Motion carried.

Financial information as of:   6/24/17:  Available in office

5.  Caretakers/Manager report:

  1. A lot of training happening this month, a weekly report will start next month.
  2. Bathrooms are cleaned and opened, with the exception of bathroom 10 – which is being worked on. Urinal in bathroom 4 will be replaced.
  3. Clubhouse cleaned, mopped and vaccummed.
  4. Meadow mowed.
  5. Entrance gate power washed.
  6. Entrance area cleaned and weed eated.
  7. Aluminum cans collected, will be turned in.
  8. Dump day collected and house cleaned out – ¾ of a ton taken to the dump.
  9. Weeded and clipped garden area in front of office.
  10. Weeded and trimmed ferns at flag pole area.
  11. Removed and replaced toilet at pool house.
  12. Chainsaw/leaf blower maintenance by Woods Logging in Sedro Woolley.
  13. Cleaned garbage from side of clubhouse.
  14. Cleaned up C16 S6 – loggers mess.
  15. Worked on potholes, will need to repeat.
  16. Dealt with unattended fire and complaints.
  17. All doggy dump stations emptied.
  18. All brush piles in park (circles) picked up (except for big pile by bathroom 8, which will need tractor to help move logs to get to).
  19. Cleaned at fence line outside by Skagit River Woods sign.
  20. Dugout sewer line to find septic tank #10.
  21. Worked on locating septic tanks (bathrooms in park) to see if they need pumped. Found old septic tank at clubhouse, lid to tank is extremely dangerous and needs to be replaced.
  22. Clipped bushes off stairs to clubhouse.
  23. Replaced old sanitary napkin holders with new ones.
  24. Worked on pop machine – will be operational soon.
  25. Cleaned washing machines and sanitized laundry room.
  26. Spread gravel at front office and road to club house.
  27. Organized basement of resident house and removed old garbage.
  28. Picked up chemicals for pool.
  29. Washed and cleaned small work truck.
  30. Picked up toilet and other items needed for repairs and maintenance in park.

 6.  Old Business:

  1. Arbor Day: 5 volunteers to help plant the trees, plus a few members came to get trees for their sites. Ended up planting a nursery,
  2. Assistant Managers: had a gentleman call about doing maintenance, have not heard back from him.
  3. Pool Lighting: Jeff Boonstra will reach out to Danny to get a time scheduled to work on getting the wired pulled.
  4. Financial Audit: Tera spoke to one accounting person, asking about financial audit. For a non puplic park the size of SRW, one thought would be to have a committee meet with the book keeper to review the books, if there is a discrepancy or questions – then entertain paying for an audit.

 7.  New Business:

 

  1. Wood piles: can a notice be posted at bathrooms that woodpiles are available to members or to get with managers?
  2. Receipt from Tera for pins from Skagit Farms for box scrapper, Ron made motion to approve, seconded by Peggy. Motion carried.
  3. Propane heater in the clubhouse was not working correctly, thinking it was the regulator. The propane company was great to work with and said the house furnace looks good.
  4. The candy and pop machine have been unplugged for a while. Danny has been working on them. Hoping to have them restocked and running soon, get them running before purchasing anything
  5. Golf cart – what to do with the old one? The Browns are willing to take it away at no cost to the club, Tera put this in the form of a motion, Peggy seconded. Motion carried.
  6. Cameras – need recording of the pool area and club house. Laurie has a contact that can help with recommendations on this. Will bring this information to the next meeting.
  7. Cement stairs for clubhouse – deicing in the winter, must have sodium in it. In the winter, block stairs rather than de-ice them. Look at replacing the ones that have begun to deteriorate. Dan Callaghan has some of the steps that he is willing to donate, he can get them up here –
  8. Septic Repair: have some tanks that need to be pumped. Do we have a company that we recommend? Danny and Laurie will call Gateway to the ones that have to be pumped done, and then get recommendations on the other areas.
  9. Weeds: burnout is not working as well as hoped, may need to look at something else.
  10. Dump day: last two times have only had a few participants. May want to look into this in the future.
  11. Sites: borders, how to determine site borders? A couple board members will go out with Danny.

 

Committee Reports:

  1. By-law Committee: no representative, when will change request be mailed out?
  2. Fun Days Committee: no representative
  3. Logging Committee: sent a request for recommendations in hiring an arborist

 

Next Meeting: July 9th – 10:00am in Clubhouse